OpenDocMan Review

Among the expensive document management softwares, OpenDocMan is a more appropriate choice for individuals, small and medium businesses. It is a well-known web based, open source document management system, written in PHP. Currently, it has three versions, varying in features and service. The first version is a free community edition that can be installed on a local server. The second one is a hosted version, which is a hosted software as a service opendocman site. Finally, the final Pro version is a paid one that can be installed on a server, and includes support and maintenance. The software utilizes the Apache web server and the MySQL database management system. It is a simple document management tool, equipped with some useful features.

With OpenDocMan, you can efficiently manage documents. It allows you to add any type of file to your system. The best thing is that you can directly upload files from your browser without using FTP. With Meta data fields, you can arrange documents more efficiently, and can assign a category to each file for easy retrieval. Editing and modifying text is also easy, with revision history feature, and another one that prevents overwriting changes in documents. You can even delete files easily that are no longer in use with the help of file expiration. It even creates documents with custom properties, according to your company needs.

OpenDocMan also helps in the workflow management of your business. It has an automated document review and file expiration processes that makes the job easy. The user can accept or reject any document or any changes made to it, allowing flexibility. The system will inform you about any changes to your existing documents, or upon creating a new one. The search feature comes in handy, as it allows you to perform a quick search depending on the author, department or category. For doing all this, you do not even require any external indexing process. Tracking changes in the files is also a convenient feature in OpenDocMan, as the changes made in files or removed are reflected to the users that can be noted or undo, if needed.

Users will get use to the software quite easily as it has a user friendly interface, and does not require much instructions. The automated installation process will be an added advantage to the users, who don’t have to toil on spending much time installing OpenDocMan. Business managers and IT personnel too will find it useful, when it comes to assigning tasks and work to the staff members through user and group restrictions. Additionally, with a centralized storage, you don’t have to worry of about finding the right documents on time.

OpenDocMan can easily be adjusted to your business needs, as it is easy to modify and adapt to. It requires some basic understanding of PHP, MySQL and HTML/CSS, but it will also work if you do not have any familiarity with these languages. The added security features allow greater access control for files. It offers three user types with different accessibility control for User, Admin and Super-Admin. The Secure URL feature makes sure that your URL parameters are well concealed. With all this, OpenDocMan is an excellent open source document management system that will result in your organization’s enhanced capability and productivity.